Aviation

Supporting digitisation in heavily regulated industries

Why does the aviation industry choose Ascertia?

The aviation industry handles mountains of paperwork. From flight records and maintenance logs to safety reports and training records, the industry must follow strict document management procedures and ensure full audit trails for compliance.

Like most industries, many aviation organisations are implementing digital transformations to modernise processes and enhance operational efficiency. Ascertia aids in this goal by:

Supporting adoption of digital technologies
Streamlining document management and approval workflows
Delivering greater document security and integrity
Reducing reliance on manual paper-based systems
Enabling faster document processing
Enhancing data security through encryption, access controls and secure storage

More information on how Ascertia supports digital transformation in the aviation industry is available here

Secure on‑premises eSignature solutions

Your intellectual property and data security is important to us. Our secure on‑premises eSignature solution, SigningHub, enables streamlined document approval workflows, supports multiple signers and provides useful reminders and updates for stakeholders.

Learn more about Ascertia’s SigningHub

Seamless integration and scalability

Ascertia’s ADSS Server provides APIs and interoperability with existing systems, allowing aviation organisations to integrate digital trust capabilities without major disruptions. It can be easily scaled to accommodate increasing document management needs.

Discover Ascertia’s business integrations

As in any industry, in aviation corporate functions such as procurement, HR, finance and sales require solutions such as digital signatures to be more cost efficient, faster, and to be more collaborative. When considering engineering aircraft maintenance or aircraft operations, all these points apply yet we have further challenges making sure that compliance, data management and security is more rigid.

Fatih Murat

Head of Digital Trust Solutions

Airbus

FAQs

How does Ascertia support digital transformations in the aviation industry?

The aviation industry faces unique challenges when implementing digital transformations. From paper-heavy processes to strict compliance requirements, aviation organisations must ensure their solutions meet their business needs long-term.

Ascertia’s solution futureproof organisations by offering scalable solutions that meet long-term business objectives, including:

Security and authentication – For aviation organisations, security is of utmost importance. Our digital signature solutions enhance security by providing a trusted authentication method.Ascertia’s eSignature solution offers greater security through advanced cryptographic techniques. It provides integrity and authenticity for documents, such as:
- Contracts
- Certificates
- Regulatory filings
This prevents unauthorised modifications, tampering or forgery of crucial aviation documents, ensuring compliance with industry regulations and bolstering security measures.
Compliance and regulatory compliance – The aviation industry is highly regulated, with several compliance and regulatory requirements. Our solutions support businesses meeting these requirements by providing tools for secure document signing, timestamping and archiving.Compliance with regulations such as the International Civil Aviation Organisation (ICAO) standards and other industry-specific guidelines can be streamlined with eSignatures, ensuring accuracy, transparency, and adherence to regulatory frameworks.
Streamlined workflows and efficiency – Ascertia digital signature solutions can streamline workflows in the aviation industry. By enabling document electronic signing, organisations can eliminate the need for manual handling, printing, scanning and physical transportation of paperwork.This modernisation leads to increased efficiency, reduced administrative burden, and faster turnaround times for critical processes like contracts, maintenance records, and flight logs.
Cost savings – Adopting digital signature solutions can result in significant cost savings. Eliminating paper-based processes reduces the costs associated with printing, storage and document transportation.Additionally, digital signatures help streamline approval process. This reduces administrative burdens, leading to increased productivity and cost efficiency.
Improved customer experience – Ascertia’s solutions can help enhance overall customer satisfaction by helping provide secure, convenient digital interactions. Modernising your workflows improves overall customer sentiment, specifically in cases such as:
- Online reservations and ticketing
- Electronic boarding passes
- Contract signing
Digital signatures enable smoother and more efficient customer experiences, leading to increased customer loyalty.

How do Ascertia’s products enable compliance in logistics and procurement?

The aviation industry operates globally. As such, it is subject to various data privacy and industry-specific regulations. Ascertia helps support organisations in this sector comply with many laws and regulations, including:

EU – General Data Protection Regulation (GDPR)
UK – Data Protection Act 2018
US – California Consumer Privacy Act (CCPA)
US – Privacy Act
Canada – Personal Information Protection and Electronic Documents Act (PIPEDA)
Singapore – Personal Data Protection Act (PDPA)
Australia – Australian Privacy Act
Brazil – Brazilian General Data Protection Law (LGPD)
South Korea – Personal Data Protection Law (PDPL)
Hong Kong – Personal Data Protection Ordinance (PDPO)

In addition to data protection regulations, Ascertia’s products also support industry-specific compliance, including:

International Civil Aviation Organisation (ICAO) – Global standards and regulations for aviation safety, security and efficiency.
Federal Aviation Administration (FAA) Regulations – US laws covering aircraft operations, maintenance, and safety.
European Union Aviation Safety Agency (EASA) Regulations – Applicable to EU Member States, they cover areas such as airworthiness, flight operations and licensing.
International Air Transport Association (IATA) Regulations – Industry standards and recommended practices for airlines and the aviation industry, covering baggage handling, ticketing, and cargo operations.
Transportation Security Administration (TSA) Regulations – Security regulations in the US, governing airport security procedures, passenger screening, and air cargo security.
International Standards Organisation (ISO) Standards:
- ISO 9001 – Quality management systems
- ISO 14001 – Environmental management systems
- ISO 27001 – Information security management systems

It’s important to note that this list is not exhaustive. Regulations and requirements can vary by country and region.

Aviation organisation must comply with applicable regulations in jurisdictions where they operate. For a full list, please contactcontact our team for further information.